You say the venue is a blank canvas and we have freedom to create the event we want, what does that mean?

We want you to create your ideal event and you can choose what kind of structure you have, what caterers you have, the suppliers you use etc etc.

However, the field is part of a working farm and so we also have to ensure the safety of the environment, animals and wildlife as well as you and your guests. Therefore, there are some stipulations such as no Chinese lanterns, for example, which are outlined in our Terms and Conditions which you can download here.

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How many guests can we have?

The field is 8 acres so it is relatively large. You can have as few guests as you desire and a maximum of 500.

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What sort of marquee or tent can we have?

We work exclusively with Silverback Stretch Tents.

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Do we have to use your preferred suppliers?

No, all of our recommended suppliers are simply a suggestion to help you. The only exception is that event structures must be booked with Silverback Stretch Tents.

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How long do we have the field for?

We have 1-3 day mid-week and weekend hiring options.

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Are there toilets on site?

Not currently. You will need to book toilets at your expense. We can help book the toilets for you.

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What about electricity?

As we are a complete blank canvas venue there is no electricity at the field, therefore you will need to book a generator, at your expense. These can be expensive, so you must budget for this. Again, we can help with booking this.

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Are there any restrictions about parking or transport?

There is free onsite parking at the field. Your guests may leave their cars overnight, however it will be at the owner’s risk. East Chase Farm and Silverback Stretch Tents will not be held responsible or liable for any accident, loss or damage whatsoever.

For your safety cars to be parked in the parking area only. This will be clearly signposted. 

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Will there be someone on site to offer help and support at our event?

This will depend upon which booking package you choose. If you are simply hiring the field and doing everything else yourselves then you won't have anyone at the field. If you want to have someone at the venue on your day then you can choose one of our packages that includes this. We can discuss this when you visit. 

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Can you help us with suppliers?

Yes, absolutely. You can look at our recommended suppliers list and organise everything yourselves, or we can take over event management for you and organise and coordinate everything.

 

We also have a converted horse-box mobile bar which you can book for your event,  so that's another thing you can tick off your list! Take a look here.

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If you decide to organise food vendors yourselves then please note they must be licensed food vendors and all relevant documents would need to be passed onto us for health and safety reasons at least 28 days prior to your wedding day.

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What happens if it rains?

With an outdoor event we would definitely suggest that you plan with rain in mind, therefore, if it doesn't rain then it's an added bonus and if it does then you're covered! We strongly suggest booking a structure such as a stretch tent that provides cover for all your guests with plenty of room for a dance floor, band and bar area (if you require these) so that all your guests are happy. The cover also creates shade from the sun, so it works either way. We can talk you through the recommended size requirements for your preferred structure and number of guests when you visit the field.

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Is camping overnight allowed?

Yes, camping is permitted overnight, and we have stunning glamping bell tents that you can book.

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Can we have a fire?

You can have a fire in fire pits.

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What about candles?

Unfortunately for safety reasons no candles are permitted, but you can have LED candles. 

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For a full breakdown of any restrictions, download our Ts and Cs here.

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What time does the music have to stop?

Any live music must stop at 10pm and all amplified music must stop by 10.30pm. Taxis should be booked for 11pm and the site needs to be completely vacated by 11.30pm.

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Who is in charge of clearing up?

Unless you have specifically booked a clear up service through us including waste disposal then the answer is YOU! The field needs to be completely clear by 3pm the day after your wedding. You must leave the field as you found it in order to have your damages deposit returned to you. 

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What is the booking process?

To confirm your booking a 50% deposit must be paid. This is non-refundable in the event of cancellation. The final 50% and a £200 damages deposit must be paid 2 months prior to your wedding. Your damages deposit will be returned to you within 7 days of your event, subject to any damages or costs being incurred.

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How do we find you?

We are based in Kenilworth, Warwickshire. Simply turn down Chase Lane and keep going until you see the sign for 'Wildflower Events Field' on your left which you'll see shortly after passing East Chase Farm.

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We're interested and want to find out more...what's our next step?

We'd highly suggest you come and take a look at the venue and meet with one of our experienced team to discuss your event - to book your visit then simply send us an enquiry here.